Privacy Policy - DigiSafe

Our contact details

Name: DigiSafe Compliance LTD

Address: Richmond House Lawnswood Business Park LS6 6QY

Phone Number: 07368646214

E-mail: info@digi-safe.uk

Date of completion: 10^th October 2023

Company number: 15133421

The type of personal information we collect

We currently collect and process information which is restricted to those I need to process for my own marketing and account – for example past, existing, or present customers or suppliers. The information I hold is restricted to that information necessary for my advertising, marketing, and public relations – for example, names, email addresses and other identifiers.

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

- Communication with you and your organisation by email, telephone, or media sources

- Production and processing of invoices

- Production and processing of documentation

We use the information that you have given us for the purpose of keeping accounts relating to any business or other activity I carry out; for keeping records of purchases, sales, or other transactions to ensure the relevant payments, deliveries or services take place.

I do not directly share any of the information I store digitally in my database with any third party.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You can remove your consent at any time. You can do this by contacting DigiSafe Compliance (details shown above).

(b) We have a contractual obligation.

(c) We have a legal obligation.

How we store your personal information

Your information is securely stored.

The information I hold is reviewed annually to make sure that it is accurate and relevant to my ‘core business purposes’. Incorrect or out of date data will be updated when identified.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at admin@digisafeconsulting.co.uk if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at admin@digisafeconsulting.co.uk

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

Product Name: Swift

Company Name: DigiSafe Compliance LTD

Address: Richmond House Lawnswood Business Park LS6 6QY

Phone Number: 0113 873 0019

E-mail: support@swift-cs.com

Date of completion: 10 th October 2024

Company number: 15133421

We collect and process the following personal information:

First Name
Last Name
Role
Organisation name
Location
Email Address
Telephone Number
CSO Accreditation

Purpose of Processing

We use your personal information for the following purposes:

To facilitate your access to the Swift platform.
To manage your account and provide you with our services.
To communicate with you regarding updates and relevant information.
To ensure compliance with applicable legal and regulatory obligations.

Legal Basis for Processing

Under the UK General Data Protection Regulation (UK GDPR), we rely on the

following legal bases for processing your personal information:

Consent: You have given us clear consent for us to process your personal information for a specific purpose.
Contractual Obligation: Processing is necessary for the performance of a contract with you.
Legal Obligation: Processing is necessary for compliance with a legal obligation to which we are subject.

How We Collect Your Information

We collect personal information directly from you when you:

Register for an account on the Swift platform.
Communicate with us via email or other media.
Use our services and features.

Data Sharing and Disclosure

We do not share your personal information with any third parties, except in the

following circumstances:

Within your organization, as necessary for your use of the Swift platform.
 To comply with legal obligations or respond to lawful requests from public authorities.

Data Storage and Security

We take the security of your personal information seriously. We implement appropriate technical and organizational measures to protect your data from unauthorized access, loss, or destruction. Your information is securely stored and reviewed annually for accuracy and relevance.

Your Data Protection Rights

Under data protection law, you have the following rights:

Right of Access: You can request access to your personal information.
Right to Rectification: You can request correction of inaccurate or incomplete information.
Right to Erasure: You can request deletion of your personal information under certain circumstances.
Right to Restriction of Processing: You can request limitation on how we process your personal information.
Right to Object to Processing: You can object to our processing of your personal information under certain circumstances.
Right to Data Portability: You can request the transfer of your personal information to another organization or to yourself.

You are not required to pay a fee for exercising your rights. We will respond to your request within one month.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at support@swift-cs.coml

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk